How to create and upload my inbound order file ?

The 3 Golden Rules of inbound orders

• All products arriving in the warehouse are barcoded.
• A barcode can only correspond to a single SKU.
• A delivery document should be stuck on each package or pallet sent to Cubyn.

Declare your products

Your Inbound Order Excel file must follow the template provided by Cubyn, to be found on your app (Tab “INBOUNDS”, click on +, get template)

 

Column	Refers to
SKU	Your unique reference of the product in your inventory No accented or special characters, only a-z, A-Z, 0-9, - and _
Product name	Name of your product used for identification in your inventory tab  No accented characters
Barcode TIPS : don’t forget to put this column in “text” format in order to keep your existing “0” at the beginning of some barcode	Physical identification on your products, needs to be scannable  For barcode requirements, please refer to section How should my products be barcoded? If your products do not have any barcode, please refer to How should my products be barcoded? No accented or special characters, only a-z, A-Z, 0-9, - and _
Quantity	Expected quantity for each product line

 

 🚨 A barcode cannot be used for 2 different SKUs within your inventory

Example of a correct filled Inbound Order template

 

❌ Example of an incorrect filled Inbound Order template (one barcode for 2 different SKUs)

Once imported, the lines will appear in a table below. 

 

You can add a line manually, by clicking on Add a new line and fill it manually with your SKU, product name and barcode. 

🚨 By announcing wrong quantities, you might face greater storing lead time for your products and have difficulties understanding the tracking status of the Inbound Order.

 

Deal with errors

Update the lines in error. In order to deal with a large amount or errors , you can choose to display errors only by activating "Display lines with errors only" option. 

 

When all the lines are correct, click on Confirm.

 

Modify your inbound order

You can edit or delete lines for which products have not been received yet from the WIO detail page. 

Press "delete" button for each line you need to delete and eventually press "confirm" to delete the list of lines selected. For each line ought to be deleted, you can go back by pressing button "undo".

 

Please note : you can not delete all lines here. If you need to delete all your declaration, you can directly delete your WIO line from "Inbounds".